Efficiency Tip – how to keep and manage a to-do list

I’m assuming everyone keeps a notebook or a piece of paper with a to-do list. I don’t know how to go through life without one. As I have introduced new variables into my life (I’m referring to a husband and 3 children), I depend a lot more on my list because I tend to forget things if I don’t write them down.

How to organise a to-do list?

There are a few ways to organise a “to-do” list. My preference is for simplicity so I have one notebook where I keep my list. Then, I divide my “to-dos” into two lists: work and personal. I keep the 2 columns side by side on the same page and add to each list until I reach the end of a page.


Be efficient and learn to manage a “to-do” list

Once I’ve ran out of space on that page, I turn the page, and label my two columns. Then, I write out the tasks that weren’t completed from the previous lists. Today, I don’t re-write my “to-do” list every day.

Back in the day of my office days, at the start of every day I would have a fresh handwritten to-do list that had been prepared the night before. Writing this the night before allowed me to hit the ground running the next day because I wasn’t losing time thinking of what needed to be done.

One last bit of advice: I always carry around the notebook where I keep my “to-do” list and write down ideas I don’t want to forget. I start a fresh page at each of my meetings, date it, and only write the initials of names. When important  “to-dos” come up during my meeting, I make a “star and a circle” next to it. At the end of the day, instead of re-reading my notes, I look out for the “stars and circles” and immediately add them to my “to-do” list.

London Problem Solver – “star and a circle”

P.S. In this amazing digital world, I have a preference for physical pen and paper. Crossing off items from my list is always a great feeling.

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